Policy on the collection, Use and Disclosure of Information – Prime Privacy Policy
Security and Privacy for our Customer confidence and satisfaction are monumental when working with this web site. Our site uses the latest technology to protect your information and data both from the internet and from the internal system.
When you login as a member/user all data is secure to your Company alone.
No information or data is accessible to Prime, its officers, its employees or third party providers.
Here is a data flow chart to help illustrate just how data is secured.
| Provider's Secure Server | |||
|---|---|---|---|
| Prime/Secure Server Provider | Client Access Only | ||
| Profile | Client Setup | Prime Login | Client Login |
| Services | - User Name | Client Info - Project Specific | Client Info |
| Pricing Info | - User Password | Prime Project List | Client Project List |
| Demo | Client Info - Contact | Project Takeoff Default | Project Takeoff Client Proprietary |
| Contact Us | Client Info - Billing | Material Database Default | Material Database Client Proprietary |
| Our Mission/Guarantee | System Programs | Labor Database Default | Labor Database Client Proprietary |
| Associations | Database Defaults | Labor Cost Database Default | Labor Cost Database Client Proprietary |
| Industry News | Terms & Conditions | Project Databases Default | Project Databases Client Proprietary |
| Links | Contact Us | Reports Client Proprietary | |
| Careers | Website Content | ||
| Privacy Policy | |||
Policy on the Collection, Use and Disclosure of Personal Information
“Privacy Policy”
- OBJECTIVE & SCOPE OF POLICY
- THE COLLECTION, USE & DISCLOSURE OF PERSONAL INFORMATION
- ACCURACY & RETENTION OF INFORMATION
- RETENTION
- SECURITY
- VISITING THE PRIME ESTIMATING & SOFTWARE SERVICES WEBSITE
- ACCESS TO PERSONAL INFORMATION
- AMENDMENT
- WHAT YOU CONSENT AND AGREE TO
1. Objective & Scope of Policy
PRIME ESTIMATING & SOFTWARE SERVICES, INC & ITS PROVIDER is dedicated to maintaining high standards of confidentiality with respect to information provided to it. The Policy Statement has been prepared to inform you of our policy and practices concerning the collection, use and disclosure of Personal Information. This Policy Statement governs Personal Information collected from and about individual for the purposes described below. It does not govern Personal Information collected from and about our employees, the protection of which is governed by other applicable laws and internal PRIME ESTIMATING & SOFTWARE SERVICES, INC & ITS PROVIDER policies. This policy also does not cover aggregated data from which the identity of an individual cannot be determined. PRIME ESTIMATING & SOFTWARE SERVICES, INC & ITS PROVIDER retains the right to use aggregated data in any way that it determines appropriate.
2. The Collection, Use & Disclosure of Personal Information
For the purposes of this Policy, “Personal Information” means any information, recorded in any form, about an identified individual, or an individual whose identity may be inferred or determined from the information. An External Associate may be an individual or an employee of an organization with which PRIME ESTIMATING & SOFTWARE SERVICES, INC & ITS PROVIDER has dealings in the normal course of fulfilling its mandate. Examples of external associates include independent contractors or service providers; Personal information about clients will be collected, to the extent possible, directly from the individual concerned. PRIME ESTIMATING & SOFTWARE SERVICES, INC & ITS PROVIDER uses the personal information provided verbally or in writing by clients upon first contact for different purposes to fulfill its mandate. These purposes include:
- Providing services to Clients;
- Meeting any legal or regulatory requirement; and
- Such other purposes consistent with the foregoing purposes.
PRIME ESTIMATING & SOFTWARE SERVICES, INC & IT’S PROVIDER’s use of Personal Information is limited to the purpose of fulfilling the mandate of PRIME ESTIMATING & SOFTWARE SERVICES, INC & ITS PROVIDER or a purpose consistent with that purpose and the information is not sold, traded, bartered or exchanged for consideration any Personal Information it has obtained. Unless permitted by law or with the client’s permission. There are circumstances where the use and/or disclosure of Personal Information may be justified or permitted or where PRIME ESTIMATING & SOFTWARE SERVICES, INC & ITS PROVIDER is obliged to disclose information without consent. Such circumstances may include:
- Where required by law or by order of a tribunal;
- Where PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group;
- Where it is necessary to establish or collect fees;
- Where it is necessary to permit PRIME ESTIMATING & SOFTWARE SERVICES, INC & ITS PROVIDER to pursue available remedies or limit any damages that may sustain; or
- Where the information is publicly available (i.e.: Telephone directory etc).
Where obliged or permitted to disclose information without consent, PRIME ESTIMATING & SOFTWARE SERVICES, INC & ITS PROVIDER will not disclose more information that is required.
3. Accuracy
PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER
endeavors to ensure that any Personal Information provided by its Members and in
its possession is as accurate, current and complete as necessary for the purposes
for which PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER
uses that date. Information contained in files that have been closed is not actively
updated or maintained.
4. Retention
PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER retains
Personal Information as long as PRIME ESTIMATING & SOFTWARE SERVICES,
LLC & IT’S PROVIDER believes it is necessary to fulfill the purpose for
which it was collected.
5. Security
PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER
endeavors to maintain adequate physical, procedural and technical security with
respect to its offices and information storage facilities so as to prevent any loss,
misuse, unauthorized access, disclosure, or modification of Personal Information.
PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER further
protects Personal Information by restricting access to Personal Information to those
employees and External Associates that the management has determined need to
know that information in order that PRIME ESTIMATING & SOFTWARE SERVICES,
LLC & IT’S PROVIDER may provide its services. PRIME ESTIMATING &
SOFTWARE SERVICES, LLC & IT’S PROVIDER has a policy under which
employee misuse of Personal Information is treated as a serious offense for which
disciplinary action may be taken. In terms of communicating Personal Information,
you may wish to note that there is no method of transmitting or storing data that is
completely secure. While the physical characteristics of each are different, mail,
telephone calls, faxes and transmissions over the Internet are all susceptible to
possible loss, misrouting, interception and misuse of the information being
communicated or transmitted.
As do many organizations, PRIME ESTIMATING & SOFTWARE SERVICES, LLC &
IT’S PROVIDER attempts to strike a reasonable balance between security and
convenience. In communicating with Clients and others, PRIME ESTIMATING &
SOFTWARE SERVICES, LLC & IT’S PROVIDER reserves the right to use a method
of communication that is less secure than some of its less convenient alternatives.
An example of this is e-mail. At this time, when we use e-mail, it is sent as
unencrypted plain text. We do this because we believe that many of our Clients and
External Associates cannot readily process encrypted e-mail. This is done for
their convenience but has the security concern that, if misrouted or intercepted, it
could be read more easily than encrypted e-mail.
6. Visiting the PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S
PROVIDER Web Site
With respect to its web site, PRIME ESTIMATING & SOFTWARE SERVICES, LLC
& IT’S PROVIDER does not collect any information from site visitors. Cookies are
not used although anonymous hit count statistics are generated monthly.
PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER has no
control over the content of third party websites that individuals may access through
hyperlinks at our website.
7. Access to Personal Information
PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER reserves
the right to decline to provide access to Personal Information where the information
requested:
a. Would disclose the Personal Information of another individual or business
confidential information that may harm PRIME ESTIMATING & SOFTWARE
SERVICES, LLC & IT’S PROVIDER or the competitive position of a third party;
b. Is subject to solicitor-client or litigation privilege;
c. Could reasonably result in serious harm to the treatment or recovery of the
individual concerned, serious emotional harm to the individual or another individual,
or serious bodily harm to another individual; or
d. May harm or interfere with law enforcement activities and other investigative or
regulatory functions of a body authorized by statute to perform such functions;
e. Is not readily retrievable and the burden or cost of providing would be
disproportionate to the nature or value of the information; or
f. Does not exist, is not held, or cannot be found by PRIME ESTIMATING &
SOFTWARE SERVICES, LLC & IT’S PROVIDER.
Where information will not or cannot be disclosed, the individual making the request
will be provided with the reasons for non-disclosure.
Where information will be disclosed, PRIME ESTIMATING & SOFTWARE
SERVICES, LLC & IT’S PROVIDER will endeavor to provide the information in
question within a reasonable time and no later than 60 days following the request.
PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER may
charge a minimal or nominal cost (e.g. photocopying, mail charges) to the individual
making the request.
PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER will not
respond to repetitious or vexatious requests for access. In determining whether a
request is repetitious or vexatious, it will consider such factors as the frequency with
which information is updated, the purpose for which the information is used, and the
nature of the information.
To guard against fraudulent requests for access, PRIME ESTIMATING &
SOFTWARE SERVICES, LLC & IT’S PROVIDER will require sufficient information to
allow it to confirm the identity of the person making the request before granting
access or making corrections.
If an individual believes any Personal Information concerning that individual is not
correct, that person may request an update of that information by sending a request
to us. PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER
reserves the right not to change any Personal Information but will append any
alternative text the individual concerned believes appropriate. An individual may
also request that PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S
PROVIDER delete and individual’s Personal Information. However, due to technical
constraints and the fact that PRIME ESTIMATING & SOFTWARE SERVICES, LLC
& IT’S PROVIDER backs up its systems, Personal Information may continue to
reside on the system or server after deletion. Individuals, therefore, should not
expect that their Personal Information would be completely removed from PRIME
ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER.
8. Amendment of PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S
PROVIDER Practice and This Policy
This statement is in effect as of January 2, 2007. PRIME ESTIMATING &
SOFTWARE SERVICES, LLC & IT’S PROVIDER will from time to time review and
revise its privacy practices and this Policy Statement. Policy changes will apply to
the information collected from the date of posting of the revised Policy Statement to
PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER’s web site
as well as to existing information held by PRIME ESTIMATING & SOFTWARE
SERVICES, LLC & IT’S PROVIDER.
9. What You Consent and Agree To
When you provide PRIME ESTIMATING & SOFTWARE SERVICES, LLC & IT’S
PROVIDER with Personal Information, you consent and agree to the following:
• The collection, use and disclosure of Personal Information from or about you as
described in Section 2, and to your right to access and correct data as described in
Section 7.
• Your acceptance of the risks concerning the transmission of information to PRIME
ESTIMATING & SOFTWARE SERVICES, LLC & IT’S PROVIDER as described in
Section 5.
• The amendment of this Policy Statement as described in Section 8.
“Knowledge is the key to data; data is the key to more Knowledge